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200+ invoices a day entered without typing

A finance team in Singapore. OCR reads PDF invoices and posts them to accounting.

  • Finance
  • Singapore
200+invoices a day processed automatically
Review queuepeople only check the unclear ones
Scalesnew vendors don’t mean new hires

The challenge

What wasn’t working

Staff typed invoice details from PDFs into the accounting software line by line. It was slow, error-prone and grew with every new vendor.

What we built

The solution

  1. 1

    Incoming PDF invoices are picked up automatically.

  2. 2

    OCR and AI extract vendor, invoice number, amounts, tax and dates.

  3. 3

    Totals, formats and duplicates are validated.

  4. 4

    Clean invoices are posted to accounting; unclear ones go to a review queue.

Built with: Python, Tesseract, OpenCV, pdfplumber, accounting API

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